Camp notes

Thank you for booking your child onto our upcoming Hook-with-Warsash Summer Holiday multi-sport camp.

Please can you read through our camp information below to ensure your child has the best experience with us.

Course overview:

Time: 08:30am-16:30pm
Course location: Hook-with-Warsash CoE Academy, SO31 9GF.

Drop-off (08:30am) and collection (16:30pm):

We will be opening the infant playground gates (What3words: clay.irrigate.mainland) at 08.30am, upon arrival your child will be registered and told which area of the school they will be based in for the day and where to go. At the end of the day the infant gates will open at 16:30pm, where a member of our coaching team will walk your child around to the gate ready for collection.

What to bring:

1) Packed Lunch & a still drink, they will have access to the class sinks to fill up bottles. (Please follow our nut-free policy)

2) Healthy snacks, due to them being physically active we do encourage snack breaks so please ensure they have plenty of snacks that they can eat during the day. (Again please follow our nut-free policy)

3) Sports clothes, please ensure that your child(ren) are wearing sports clothes jeans cannot be worn. (Additional clothes to change into)

4) Wet weather clothes, again please ensure that you child(ren) have warm clothes and a waterproof coat.

5) Hot weather items, please ensure that you provide your child with a hat and sun cream, which can be reapplied during the day.

6) Footwear, children do need to wear sports trainers for our courses as we go on the field and in the environmental area. They can bring boots and shin pads if they wish for football but this is optional.


Nut-free policy:

Although we recognise that this cannot be guaranteed, ID PE & Sport Limited aims to be a Nut-Free holiday course setting. This policy serves to set out all measures to reduce the risk to those children and adults who may suffer an anaphylactic reaction if exposed to nuts to which they are sensitive.

ID PE & Sport Limited aims to protect children who have allergies to nuts yet also help them, as they grow up, to take responsibility as to what foods they can eat and to be aware of where they may be put at risk. We do not allow nuts or nut products in lunch boxes.


Our “Nut-Free Policy” means that the following items should not be brought into our holiday course setting:

- Packs of nuts
- Peanut butter sandwiches
- Fruit and cereal bars that contain nuts
- Chocolate bars or sweets that contain nuts
- Sesame seed rolls (children allergic to nuts may also have a severe reaction to sesame)
- Cakes made with nuts

Administrating medication policy:

Wherever possible, children who are prescribed medication should receive their doses at home. Staff will not administer medication to a child unless it is prescribed by a GP, dentist, nurse or pharmacist, and enclosed in the original packaging with the child's name and prescription details attached. Staff will not administer medication unless the request to do so is from the child’s parent or carer and is given in writing at the start of a session, stating frequency and dosage. Parents/carers can make such a request in writing to our senior leader/site lead. Non-prescription medication can be administered, but only with the prior written consent of the parent/carer to our senior leader. Children will never be given medicines containing aspirin unless it is prescribed by a doctor.

Staff have the right to decline such a request from a parent/carer if they are in any way uncomfortable with this. ID PE & Sport Limited are likely to decline a request from parents/carers to administer medication where this involves technical knowledge or training.
Medication will never be given without the prior written request of the parent/carer and a written and signed instruction from the child’s GP, dentist, or nurse if appropriate, including frequency, dosage, any potential side effects, and any other pertinent information.

Procedure for administering medication:

All medicines will be stored strictly in accordance with product instructions and will either be kept in a secure place out of reach of the children or in the fridge out of reach of the children.

A member of staff will be assigned to administer medication for each individual child concerned. They will also be responsible for ensuring that:

- prior consent is arranged.
- all necessary details are recorded.
- that the medication is properly packaged, labelled and safely stored during the session.
- another member of staff acts as a witness to ensure that the correct dosage is given.
- parents/carers sign in the medication record to acknowledge that the medication has been given.

If for any reason a child refuses to take their medication, staff will not attempt to force them to do so against their wishes. If such a situation occurs, the senior leader and the child’s parent/carer will be notified, and the incident recorded in the medication record/incident record.

If there is any change in the type of medication – whether regarding dosage or other changes to the information given on the administering medication form – a new form must be completed.

Full details of all medication administered at ID PE & Sport Limited, along with all administering medication forms, will be recorded and stored in the medication record folder.

If you have any questions or need to report an issue please contact us at bookings@idpesport.co.uk.